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Privacy policy

1. Privacy Policy

This Privacy Policy provides information to data subjects Kitron is in contact with in any way, including users of the Website, visitors on Kitron's premises and individuals acting as or on behalf of customers and suppliers (“data subject” or “you”), about Kitron’s processing of personal data, including which personal data we collect, why we process your personal data and your rights connected to the processing of the personal data.

1.1. DATA CONTROLLER FOR YOUR PERSONAL DATA

For the purpose of this Privacy Policy, Kitron (Kitron ASA, org. no [976 605 713 and subsidiaries*1) are data controllers for the personal data provided by you when interacting with Kitron in any way or by publicly accessible sources or third parties such as service providers, partners, etc. Kitron will only use your personal data for the purposes they were collected and as stipulated in this Privacy Policy. Kitron will process your personal data in accordance with applicable laws on privacy.

* Kitron AS, Kitron AB, Kitron UAB, Kitron GmbH, Kitron Sp. z o.o.

1.2. PERSONAL DATA, PURPOSE AND LEGAL BASIS FOR PROCESSING
Kitron process among others personal data relating to contact persons such as its customers, service providers and business partners, potential candidates and others who contact Kitron or visit our webpage.
Kitron may process your personal data in connection with the following processing activities:

Contractual relationship: In a contractual relationship between Kitron and individuals, personal data such as name and other contact information may be necessary to the execution or the performance of the contract (GDPR Article 6 (1) (b)), such as contact information and other personal data necessary to fulfil the contract.

Contract management and business relationship: In connection with the administration and management of contracts with Kitron's customers, suppliers, business partners etc. and for business and partner relationship purposes, Kitron may process personal data such as contact information of contact persons at such customers, business partners, in addition to personal data contained in contracts, ongoing commercial correspondence, invoices, minutes of meeting etc. The legal basis is Kitron's legitimate interest in entering into business relationships, fulfil contracts and administrate such relationships (GDPR Article 6 (1) (f)).

Visit to Kitron’s premises: Kitron may process your personal data, such as name, business, phone number, timing and duration of visits to our premises, as well as camera surveillance images when you enter/leave Kitron’s premises and an NDA between you and Kitron in connection with your visit to Kitron’s premises. The purpose of the processing is to ensure the security of our premises and employees in accordance with Kitron’s security strategy and prevent loss or damages to Kitron or Kitron’s property. The legitimate interests of Kitron will constitute the legal basis for processing as a supplement to consent (GDPR Article 6 (1) (f) and (a)).

Respond to inquiries: Kitron may process personal data in order to follow up inquiries from potential candidates, website users, and others who contact Kitron. Kitron may process personal data such as contact information and other personal data provided in connection with the inquiry. The legal basis for such processing is Kitron's legitimate interest in providing support to answer and manage inquiries and other communication (GDPR Article 6 (1) (f)).

Use of the Website: Kitron may process personal data about visitors to the Kitron's website. Kitron use cookies and other information-gathering methods for system administration purposes to enhance the user experience and optimize the Website, where personal data such as IP address and other information about your computer may be collected. The legal basis for such processing is Kitron's legitimate interest in maintaining the webpage, collect statistics and prevent actions that compromise the Website or other user’s personal data (GDPR Article 6 (1) (f)). You can read more about our use of cookies in Cookie Policy in section 2.

Marketing, newsletters press releases and/or stock market announcements, etc.; If you have subscribed for marketing, our newsletter, press releases and/or stock market announcements we may process your name, e-mail address, other contact information etc. in order to submit such materials to you. Such processing is based on your consent (GDPR Article 6 (1) (a)). When subscribing to our newsletter, you are giving us consent to send you marketing information, you can unsubscribe at any time by following the link in each e-mail.

Recruitment: If you apply to a position in Kitron, Kitron may process your personal data in order to assess your application to current or future vacancies such as references, CV, name, title/position, email, phone number, employers name, former employer’s names, education, etc. and other information you may provide or which we need to verify to assess your application. The legal basis for such processing is normally that it is necessary in order to take steps at the request of the candidate prior to (potentially) entering into an employment contract (GDPR Article 6 (1)(b)). The processing may also be based on our legitimate interest in finding the best candidate for the position (GDPR Article 6 (1) (f)), or your consent (GDPR Article 6 (1) (a)).

Ensure compliance and legitimate interests: Kitron may also process personal data in order to comply with statutory obligations to which Kitron is subject, and to safeguard own or third parties’ legitimate interests, e.g. in relation to establishing a legal claim or preventing unauthorized access to or disclosure of personal data (GDPR Article 6 (1) (f)).

Legal obligations: Kitron may process personal data due to legal obligations applicable to the operation of Kitron (GDPR Article 6 (1) (c)), such as accounting obligations.
Kitron may, on a case-by-case basis, process personal data for other purposes and rely on different legal grounds, such as consent or legitimate interest or, in accordance with applicable data protection law, as set forth in an applicable privacy notice.

1.3. RECIPIENTS OF PERSONAL DATA

Your personal data will be disclosed to and processed by Kitron employees, who through their roles are associated with the purpose of processing.
We do not sell, exchange, or otherwise share your personal information with any third party without your explicit consent. The exception is to the third parties that assist us in running this site, conducting our business, delivering our goods and services, as long as these parties treat the personal data in accordance with applicable laws on privacy, defined as contractual requirements in our data processing agreements. We will only disclose your personal data to third parties to the extent we have a legal basis for such disclosure.

1.4. YOUR RIGHTS

You have the right to demand your personal data deleted at any time. Upon such an inquiry, all your personal data will be deleted, unless statutory obligations or legitimate interests require continued storage. Anonymized information, i.e. information that cannot be linked to you, may be subject to continued storage.
If you want to exercise your right to:

I. get information about what personal data we have registered on you;
II. change or update the stored data and correct any errors in that data;
III. request that unnecessary data is erased;
IV. request information about your right to restrict processing or object to processing under certain circumstances; or
V. request information about your right to data portability, i.e. your right to obtain, reuse and transfer personal data provided to Kitron to another IT environment;
VI. withdraw your consent to the processing of personal data;

you should contact Kitron via the contact information stipulated below under section 1.11.

1.5. RETENTION PERIOD

We will retain your personal data for as long as it is necessary to fulfil the purposes for processing as defined above unless deleted earlier at your request.

The personal data in a job application will be deleted when the application procedure for the position in question has been deleted if you are not offered the position, unless you consent to that we retain the application for up to 12 months after the submittal for the purpose of offering you any future vacancies.

The IP address will only be stored for the duration of the visit on the Website and will thereafter be either deleted or anonymized.

The personal data provided by you when visiting Kitron’s premises is stored for as long as it is necessary to fulfil the purposes as defined above, and a maximum of one year after your last visit.

Recordings from camera surveillance will be deleted within 7 days after the recordings have been made unless it is likely that the recordings will be handed over to the police in connection with the investigation of criminal offences or accidents. In such cases, Kitron can store the recordings for up to 30 days.

1.6. TRANSFER TO THIRD COUNTRY

The personal data we collect about you can be stored, processed, and transferred between all the countries in which we operate, to be used in accordance with this Privacy Policy. If we transfer your personal data to recipients outside the EU/EEA, we will take all necessary precautions to secure that your personal data is processed in accordance with applicable laws on personal data, including by entering into agreements securing a proper level of security and access.

1.7. PROTECTION OF YOUR DATA

We take the privacy rights of our users seriously and have taken reasonable steps to protect the user’s privacy, including physical, technical and organizational measures, to prevent loss, alterations, theft and unauthorized access to information stored and otherwise processed by Kitron.

1.8. THIRD PARTY WEBSITES AND SOCIAL MEDIA

The Website may include links to other third-party sites. These third-party sites have their own privacy policies that determine how the third-party site is operated and how personal data is collected and processed. If you submit personal information to any of these third-party sites, your information is governed by their privacy policies. We take no responsibility for such third-party sites, how they are operated and how they process your personal data. We recommend that you familiarize yourself with such third-party sites’ privacy policies and terms of use when visiting and using such sites.

When you "like" or join our LinkedIn page or other social media accounts, this will be shared with the relevant platform. The same applies to any activities on our social media accounts, such as content posted by you or posts that you like. The relevant social media platform has its own privacy policies, in which you can find more information about the processing of personal data in relation to such social media platforms.

1.9. RIGHT TO LODGE COMPLAINT WITH A SUPERVISORY AUTHORITY

If you believe that our processing of your personal data infringes relevant data protection regulations, you are entitled to lodge a complaint with the supervisory authority of your habitual residence, place of work or place of the alleged infringement, or other relevant supervisory authority.

1.10. MODIFICATIONS TO THE PRIVACY POLICY

We reserve the right to modify this Privacy Policy from time to time. The most recent revision shall supersede any earlier versions. The current version of the Privacy Policy will be available on the Kitron Privacy Policy page at all times. We will notify the user of any changes to the Privacy Policy that will require your consent.

1.11. QUESTIONS – CONTACT

If you have any questions relating to this Privacy Policy or want to exercise your rights in accordance with section 1.4, you should contact Kitron via the address dpr@kitron.com.


Last updated by Kitron: 25.5.2021

2. Cookie Policy

Kitron (Kitron ASA, org. no 976 605 713 and subsidiaries*) uses cookies and other information-gathering methods to enhance the user experience and optimize the Website. This Cookie Policy provides information on the cookies used on the Website, and how and why Kitron uses the information collected by cookies. More information about how we process personal data can be found in our privacy policy.

* Kitron AS, Kitron AB, Kitron UAB, Kitron GmbH, Kitron Sp. z o.o.

2.1. WHAT ARE COOKIES?

Cookies are small text files that are stored on your computer, mobile, tablet or other device and are used to collect information while you visit the website. A cookie contains a string of characters that is sent to your computer when you visit a website. When you visit the website again, the cookie enables the website to recognize the browser. This allows the information you previously provided to be retrieved and the custom features to work.

2.2. HOW AND WHY DOES KITRON USE THE INFORMATION?

Kitron use the following types of cookies for the below-mentioned purposes:

  • Necessary cookies: These cookies are necessary for the Website to function, i.e. for you to navigate the Website.
  • Statistic cookies: These cookies track user browsing behavior over a certain period. Data collected by a statistical cookie are for statistical purposes only, such as analysing and reporting visitor interactions with a Website.
  • Marketing cookies: These cookies are used to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user and thereby more valuable for publishers and third-party advertisers.

Where personal data is processed in relation to Necessary cookies the processing is based on our legitimate interest to provide you with necessary website functionality. The use of the other types of cookies is based on your consent (GDPR article 6 (1)(a)) from the cookie banner on our website. 

2.3. THE COOKIES WE USE

Please see the list of cookies that Kitron currently uses in the section "Cookie Declaration" below. 

2.4. HOW TO AVOID COOKIES

You can choose not to accept cookies through the cookie banner on our Website. You can remove consent to the use of cookies by pressing the cookie banner at the bottom of our Website.

In order to detect and delete cookies, you can also change the settings in your browser. The ”Help” function of your browser can help you configure your browser to prevent cookies or delete existing cookies. You can also learn how to block all new cookies on your browser and which configuration steps are required to receive a notification about new cookies. However, please note that if you choose not to accept cookies, you may not be granted access to all functionality on the Website.

2.5. MODIFICATIONS TO THIS POLICY OR THE COOKIES USED BY KITRON

Kitron reserves the right to modify this Cookie Policy from time to time. The most recent revision shall supersede any earlier versions. The current version of the Cookie Policy will be available on the Kitron Website. Kitron will notify you through the Website of any changes to the Cookie Policy that will require your consent.

2.6. CONTACT

If you have any questions regarding our use of cookies, please contact us at dpr@kitron.com.


Last updated by Kitron: 08.08.2023

Cookie Declaration